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Simple Procurement Process Flow Chart

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By Waydell Gallagher on September 18 2019 05:54:28

WizFlow sets the standard for Flow Diagram Drawing Software. WizFlow lets you define shape styles using over one hundred predefined shapes and arrowheads. You can save your own styles in diagram templates if you prefer your own methods. WizFlow comes with complete flowcharting templates to get you started. WizFlow can create flowcharts and similar diagrams with minimal effort on your part. WizFlow connects lines to figures and attaches labels to lines while you draw your diagram and remembers these relationships and adjusts automatically when you move objects around. Wizflow can also adjust the size of a shape when you add text to it.

Business processes are diagrammed through the use of flow charts. These charts are not just for businesses, normally, it could also be used in different processes including the programming languages systems, management systems, decision-support system, etc. These flow charts are perfectly useful in keeping the manager or head and the members of the organization aware of what is to be done every now and then. Flow charts may vary according to what kind of process is being done in a company; and of course, in a flow chart, there would be different groups that will be working to form a whole system.

The first task in developing a procedure is to prepare a flowchart of the current practice. This is done with the active contribution of staff who do the task or know most about the task. The procedure author/facilitator leads the group and prepares a rough flowchart of the current process. The flowchart emerging in the meeting should be rich in detail through the contributions of all participants, but will also be a mess -- marked up with deletions, changes, and notes added as a result of the groups inputs. Seldom can this be done in one meeting unless the process is simple. All participants should bring any work instructions and check sheets that they use or have concerning the process to the meeting for reference and use in the discussion and to be included in the project file for future reference.

The author and team should consider whether it may be beneficial to cover some of the tasks in multiple separate procedures - there are no hard and fast rules. The best approach is to assure a clear and easy understanding of the process. All that can be said is that a flow chart generally is easier to use if it less complex. Also, if a flow chart focuses on one process or functional area it provides easier future change and control.

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